Early Learning Systems Administrator

Early Learning Systems Administrator (DHS/ELRC)

This position will oversee Early Head Start centers in Coatesville, West Grove, and West Chester, PA, as well as the Early Learning Resource Center in Downingtown, PA.

Summary

The Early Learning Systems Administrator provides leadership, oversight, and systems‑level coordination for the CCIU's Early Learning programs, including the Early Learning Resource Center (ELRC) and all DHS‑licensed childcare facilities operated by CCIU. The role is responsible for supervising early learning and childcare subsidy programs, ensuring compliance with Pennsylvania Department of Human Services (DHS) regulations, advancing continuous quality improvement toward STAR 4 designation, and ensuring fiscal integrity across multiple funding streams.

Essential Job Responsibilities

• Provide administrative leadership and supervision for CCIU's Early Learning Resource Center (ELRC) and licensed childcare facilities, including four centers serving birth–kindergarten entry and one before‑and‑afterschool program.
• Serve as the administrative lead for managing complex and sensitive parent and caregiver interactions, including responding to complaints, mediating concerns related to program operations or staff conduct, and overseeing mandated reporter responsibilities.
• Ensure full compliance with Pennsylvania Department of Human Services (DHS), Office of Child Development and Early Learning (OCDEL), and applicable federal, state, and local regulations governing childcare licensing, subsidy administration, health and safety, staffing, and fiscal accountability.
• Oversee ongoing quality improvement initiatives to ensure all licensed childcare programs are on target to achieve and maintain Keystone STARS Level 4 designation.
• Supervise and evaluate childcare center directors and ELRC staff using established performance management practices; provide coaching, professional development, and corrective guidance as needed.
• Direct and monitor program operations within highly regulated environments, ensuring adherence to enrollment, staffing ratios, attendance tracking, eligibility determination, and documentation requirements.
• Manage and monitor operating budgets totaling approximately $2 million for licensed childcare programs and a $1 million ELRC program implementation budget.
• Collaborate with the budget coordinators and business office to support budget development, forecasting, fiscal monitoring, audits, and required financial reporting.
• Ensure accurate data collection, reporting, and submission related to licensing, subsidy, and quality initiatives using state and internal data systems.
• Develop, implement, and revise procedures and family handbooks aligned with DHS regulations, CCIU board policy, and best practices in early childhood systems administration.
• Coordinate with internal departments and external partners to support program continuity, compliance, and service delivery for families and children.
• Support recruitment, hiring, and onboarding of staff for early learning programs in collaboration with Human Resources.
• Represent CCIU in meetings with state agencies, community partners, and stakeholders related to early learning, childcare subsidy, and quality initiatives.
• Support strategic planning and expansion efforts related to early learning services, childcare access, and system sustainability.
• Perform other duties as assigned consistent with the scope and intent of the position.

Qualifications

• Education: Bachelor’s degree in Early Childhood Education, Human Services, Public Administration, Education Administration, or a related field – required.
• Education: Master’s degree – preferred.
• Experience: Minimum of 5–7 years of progressive leadership or administrative experience in early learning, childcare, or publicly funded human services programs, with direct experience in DHS‑regulated or subsidy‑funded programs – preferred.
• Certification: PDE Certification in Early Childhood Education – preferred.

Professional or Other Required Clearances

• Valid driver's license & access to reliable transportation – required.
• Current police, child abuse, and FBI fingerprint – DHS, NSOR clearances within 1 year – required.

Salary Range

2025‑2026: Administrator, Level G: $101,857 – $127,321/yr.

2026‑2027:

260 day position, 7.5 hours per day, 5 days per week.

Equal Opportunity Employer

Chester County Intermediate Unit is an Equal Opportunity Employer. This unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. It has a policy of active recruitment of qualified minority teachers and non‑certified employees. Individuals needing assistance in making an application for any opening should contact the Department of Human Resources at 484‑237‑5085.