Administrative Assistant

Position Overview

Production & Maintenance Administrative Assistant

Performs day-to-day administrative duties for the production management office. To perform this job successfully, the candidate must be friendly, professional, self-driven, and helpful with knowledge of commonly used concepts, practices, procedures, and equipment in an office setting.

Normal office hours are Monday-Friday, 8am-4pm; times may vary for project work.

Key Responsibilities

• Implementation and organization of filing systems (physical and electronic)
• Maintain physical and electronic files and databases
• Create reports and analyze data
• Standardize departmental processes
• Manage calendars and meetings
• Communicate with departmental administrators, managers, and supervisors to ensure consistent plant-wide information
• Conduct plant tours for new hires, customers, and visitors
• Uphold a strict level of confidentiality
• Perform all other duties as assigned

Required Qualifications

• Strong organizational, project management, time management, and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Ability to remain calm in stressful and high-pressure situations
• Proficiency in collaboration and teamwork
• Ability to work independently to problem solve and develop solutions
• Excellent communication skills, both written and verbal, with the ability to communicate clearly at all levels
• Proficient with computer skills and Microsoft 365 software packages –Strong Excel experience is a must
• Knowledge of cloud-based storage systems
• Verbal and written comprehension skills
• Data entry proficiency
• Excellent organization and filing skills
• Drive for continued learning and improvement
• Public speaking abilities
• Demonstrates integrity, resilience, accountability, and ethical behavior
• At least an associate degree in a related area and/or related training, or an equivalent combination of education and experience
• 2-4 years of experience in the administrative field
• Manufacturing experience is helpful
• Ability to successfully complete a clerical assessment