Executive Administrative Assistant - Full-time

Position Overview

Broadcom’s Central Engineering Group (CEG) is looking for an extremely well organized, energetic, self-driven professional to join our team as the Executive Administrative Assistant. The candidate will be working with very talented, diverse and smart CEG senior leadership team and engineers across the world. Location: Irvine, CA

Key Responsibilities

• Administrative assistance to senior leadership.
• Manage, prioritize, and maintain calendars across worldwide time zones.
• Schedule appointments, video conferences, and meetings; send reminders and organize catering when necessary.
• Manage travel arrangements and expense reports.
• Track inventory of office supplies, office equipment, and IT equipment.
• Manage information flow in a timely and accurate manner.
• Collaborate with cross-functional departments (Travel, Finance, Procurement, IT, Work Place Services, Legal, etc.) while building strong relationships.
• Organize record-keeping and maintain filing systems (physical and electronic).
• Take minutes during meetings.
• Draft, write, and edit emails and other communications.
• Maintain comprehensive and accurate records.
• Manage and track travel budgets.
• Handle correspondence and answer phone lines.
• Welcome visitors.

Required Qualifications

• Excellent interpersonal communication skills at all levels, including executives, engineers, administrative staff, and vendors.
• Self-driven and autonomous with independent decision making.
• Strong time management skills to effectively manage personal workload and support the management team.
• Ability to multi-task and switch contexts efficiently.
• High responsiveness combined with utmost discretion, privacy, and confidentiality.
• A culture of ownership and accountability with the ability to stay calm under extreme pressure.
• Team player who can work with minimum supervision and handle ambiguity while driving problem resolution.
• Clear and concise communication skills, both written and verbal.
• An optimistic yet pragmatic attitude.
• 8+ years of previous experience as an administrative, personal, or executive assistant. Experience Required: 8+ years
• Highly proficient in Google Suite (Gmail, Calendar, Chat, Drive, Sheets, Docs, Forms, Slides, etc.), Microsoft Excel, PowerPoint, and Zoom Meeting.
• Strong expertise with video conferencing equipment.
• Experience working with IT and IT workflow systems.
• Experience working with Work Place Services and WPS workflow systems.
• Tech savvy with mobile phones and laptops.
• Proficient in SMS and Google Chat for messaging.
• Comfortable with new technologies, virtual meeting platforms, and scheduling systems.

Benefits & Perks

• Salary: $30.77 - $43.27 per hour
• Compensation: Eligible for a discretionary annual bonus
• Benefits: Medical, dental and vision plans; 401(K) with company matching; Employee Stock Purchase Program (ESPP); Employee Assistance Program (EAP); company paid holidays; paid sick leave and vacation time