Administrative Assistant (FT) Remote - TX

Position Overview

Vanguard College Prep is seeking a fun and energetic self-starter for the role of Administrative Assistant. This position serves as the focal point of information between staff, students, and parents while supporting office operations and marketing efforts. Working in a fast‐paced environment, you will help bridge the gap between high schoolers and successful college students as Vanguard revolutionizes afterschool education.

Key Responsibilities

• Act as the focal point of information between staff, students, and parents.
• Handle all incoming calls – new and existing clients; take messages when needed.
• Assist in developing relationships with existing clients.
• Report staff, client, vendor, and subcontractor issues to Directors.
• Develop, implement, and refine office systems and procedures.
• Manage and respond to work-related emails.
• Answer phone calls and direct callers to the appropriate contact.
• Maintain and manage the company calendar, appointments, and client schedules.
• Schedule appointments for Directors.
• Organize and compose office correspondence, documents, and reports.
• Support sales and production efforts.
• Post company-related content on social media platforms.
• Send communications such as “thank you notes” and referral gifts.
• Review upcoming daily/weekly schedules with Directors.
• Participate in staff meetings as needed.
• Ensure that the company's public image is consistent with branding.
• Provide marketing assistance.

Required Qualifications

• Excellent organizational and time management skills.
• Self-starter who works well with minimal supervision.
• Coachable with a positive attitude and the ability to work well under pressure.
• Able to multitask in a professional setting while maintaining attention to detail.
• Comfortable speaking with clients in a customer-centric manner.
• Good written and spoken communication skills.
• Highly professional, extremely organized, and punctual.
• Proficient in using iOS, Windows, MS Office Suite, and G-Suites.
• Must have a Bachelor's Degree or higher.
• Must possess a computer with at least Windows 10 or Catalina MacOS.
• Must have a video camera.
• Must have high-speed internet (above 20mb/s).
• Must have a quiet home working space with a clean background.
• Exhibit tact and discretion in handling confidential information.
• Maintain a calm and professional demeanor.
• Ability to work methodically in a fast-paced environment.

Preferred Qualifications

• Experience working in an educational institution is a plus.

Benefits & Perks

• Paid time off
• Sick Days
• Vacation Days

Compensation: $16.00 to $19.00/hour depending on education, experience, and skill.