Administrative Assistant

Position Overview

At Madrid CFTL, excellence is our foundation—it’s our heritage and our future. We don’t just engineer projects—we build innovative solutions that drive progress, ensure safety, and shape the world around us. As a thriving civil engineering firm specializing in civil engineering, drilling, construction materials testing, and geotechnical engineering, our commitment to quality, precision, and innovation is evident in every project. We are currently seeking a dependable, organized Administrative Assistant to support our field operations from an on-site construction trailer. This role is essential to keeping projects running smoothly while supporting on-site staff and leadership.

Schedule: 5–10 hour shifts, Monday–Friday (based on project needs)

Work Environment: Field Office

Key Responsibilities

• Provide general administrative support, including copying, filing, scanning, and data entry
• Serve as the primary point of contact in the site trailer, greeting visitors and directing inquiries appropriately
• Answer, screen, and route phone calls while providing basic information as needed
• Manage calendars, schedule meetings, and coordinate project or site meetings
• Attend project meetings and accurately record and distribute meeting notes
• Order office and site supplies and track inventory as needed
• Assist with invoicing, documentation, and record maintenance
• Receive, sort, and distribute mail and deliveries
• Act as a liaison for on-site staff by directing questions, requests, or issues to the appropriate parties
• Provide administrative support to project leadership and executives as needed
• Perform other duties within reason, as assigned by leadership
• Prior experience in an administrative, receptionist, front office, or similar role preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook), MS Teams, and phone systems
• Strong organizational skills with excellent attention to detail
• Clear verbal and written communication skills
• Ability to manage multiple tasks in a fast-paced environment
• Professional demeanor and customer-service mindset
• Reliable, punctual, and self-motivated with a strong work ethic
• Comfortable working in a construction site trailer environment

Benefits & Perks

• Comprehensive Health Benefits: Madrid CFTL pays 100% of employee health insurance premiums.
• Career Growth: As a growing firm, we offer opportunities for professional development and advancement.
• Dynamic Work Environment: Support real projects with tangible impact across diverse job sites.
• Inclusive Culture: We value collaboration, respect, and clear communication at every level.
• Commitment to Excellence: We hold ourselves to the highest standards in everything we do.