Real Estate Administrative Assistant

Position Overview

This role provides comprehensive administrative support for day-to-day operations at a real estate development firm. Responsibilities include drafting correspondence, financial record keeping, invoice and payment processing, scheduling meetings, and coordinating travel plans. At PrideStaff, we are dedicated to understanding your needs and celebrating success, backed by over ten years of industry recognition.

Key Responsibilities

• Perform administrative duties for daily operations, including preparing invoices, processing payments, and managing accounts payable/receivable.
• Draft correspondence and respond to client and customer inquiries via phone, mail, or email.
• Record financial project details in Excel, including expenses, revenues, and budget adjustments.
• Reconcile deposits from rent and manage petty cash for subcontractor payments.
• Order office supplies and materials for company projects.
• Maintain and update project, contract, and transaction documents.
• Conduct research and gather information for local, state, and federal real estate programs.
• Communicate with public entities, agencies, and government officials.
• Manage the client and customer contact database.
• Oversee Accounts Payable: review invoices, confirm work completion with site staff, and process payment checks.
• Oversee Accounts Receivable: issue invoices to customers.
• Coordinate travel plans, meetings, and itineraries, including material preparation.
• Organize and coordinate weekly office and construction meetings.
• Exercise sound judgment in various situations while maintaining confidentiality.
• Create meeting briefs, correspondence, Excel spreadsheets, PowerPoint presentations, and other materials as needed.
• Manage human resource details such as tracking paid time off and sick days.
• Plan events and coordinate marketing activities.

Required Qualifications

• Two (2) years of administrative experience or other demonstrable professional work experience in the construction and real estate sector.
• Excellent verbal and written communication skills.