Office Operations Specialist

Position Overview

This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You’ll manage office operations, coordinate logistics, and contribute to seamless recruitment processes – perfect for those seeking an office coordinator role in a growing talent firm.

Key Responsibilities

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Required Qualifications

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits & Perks

• Competitive salary: $78,000-$95,000 annually (depending on experience).
• Comprehensive health insurance: medical, dental, and vision.
• 401(k) retirement savings plan with company match.
• Paid Time Off (PTO): including vacation, holidays, and personal days.
• Paid Sick Leave.
• Professional growth: significant opportunities for skill development and career advancement.
• Diverse work environment: inclusive, supportive, and collaborative culture.
• Meaningful impact: play a vital role in ensuring smooth office operations for top-tier talent acquisition.