Legal Collections Administrative Assistant

Position Overview

At EquipmentShare, we're assembling the best team on the planet to build something that's never been built before. As our new Legal Collections Administrative Assistant at our Corporate HQ in Columbia, MO, you will support the legal collections team in managing clerical tasks associated with recovering overdue accounts. This role requires a highly motivated, detail-oriented individual who thrives in a fast-paced environment and demonstrates professionalism, initiative, and strong organizational skills.

Key Responsibilities

• Prepare legal documentation such as garnishments and bankruptcy claims.
• Conduct online research on companies with overdue accounts.
• Search internal and third-party databases for account and collections-related information.
• Open, review, and distribute mail for the legal collections team.
• Draft and dispatch collection letters and official forms.
• Communicate with government agencies via telephone and email to obtain or provide collections-related information.

Required Qualifications

• Strong proficiency with administrative and office software (Microsoft Office, Google Suite, etc.).
• Excellent written and verbal communication skills.
• Outstanding organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail ensuring accuracy in document preparation and correspondence.
• Demonstrated discretion and professionalism when handling confidential legal information.
• Solid deductive and inductive reasoning skills to support decision-making and document preparation.
• Familiarity with standard office equipment including printers, scanners, and copiers.
• Proven time management skills with the ability to work both independently and as part of a team.
• Strong interpersonal and customer service orientation when interacting with colleagues, agencies, and clients.
• Ability to quickly adapt to changing priorities, legal procedures, and evolving workflows.
• Basic project coordination experience such as tracking deadlines and maintaining task lists.
• Comfort with data entry and producing simple reports from spreadsheets or databases.
• High School Diploma or equivalent.
• Minimum of one (1) year of experience in an administrative or clerical support role.
• Must be able to lift up to 15 pounds as needed.

Benefits & Perks

• Competitive Compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year
• Career advancement, leadership training, and professional development opportunities