Administrative Assistant - Brand Marketing

Location: Universal City, CA - On-site/Hybrid (Tues/Wed/Thurs in office)

Type: 2 months contract on W2

Summary:

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an SVP in Brand Marketing.

NOTES FROM HIRING MANAGER:

Essential Responsibilities:

• Manages complex scheduling for meeting heavy executive; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
• Supports executives with managing their meetings of the day, meeting planning, agenda prepping with excellent follow up and problem-solving skills.
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
• Assists other department members as necessary; including but not limited to managing overall department calendar, coordination of roadshows, cross company meetings & workflow planning
• Handles extremely heavy phones (including logging, placing and rolling calls)
• Maintains contact lists

Qualifications:

• 3-5 Years Strong telephone etiquette, communications and organizational skills.
• Team player with exceptional interpersonal skills.
• Working knowledge of Microsoft Excel and Word.
• Bachelors Degree preferred.

Responsibilities:

• Provide daily communication, basic clerical duties, and general administrative support.
• Insure that pertinent operational information is conveyed within the department and to other departments as necessary.
• Answer heavy telephones, give information and take messages.
• Provide timely operational information to managers and employees.

Skills:

• Administrative Skills
• Brand Marketing (Branding)
• Calendar Management
• Communication Skills
• Contact Management
• Credit Cards
• Documentation
• Expense Reports
• Interpersonal Skills
• Microsoft Excel
• Microsoft Word
• Operations Management
• Organizational Skills
• Payment Processing
• Plan Meetings
• Policy Development
• Problem Solving Skills
• Reimbursement
• Schedule Development
• Team Player
• Telephone Skills
• Time Management
• Travel Planning
• Travel Policy
• Willing to Travel

About the Company:

Tricon Solutions

Tricon Solutions is a global all-weather Information Technology Services Company headquartered out of New Jersey, USA and focused on delivering best of class digital and enterprise services to our customers, thereby helping them realize their strategic goals. With presence across three continents – US, UK and India, we are suitably aligned to deliver 24x7 un-disrupted technology services to our global clients.

Company Size:

20 to 49 employees

Industry:

Computer/IT Services

Founded:

0

Website:

http://www.triconit.com/jobs/jobs.htm