Staff Accountant

Position Overview

The Staff Accountant is primarily responsible for the accounts payable function, ensuring timely and accurate processing of payments, vendor management, and compliance reporting. This role encompasses the full spectrum of AP activities, including management of the company credit card program, fixed asset schedules, and support for both internal and external audits. The position also involves supporting a General Ledger system upgrade and driving process improvements in payment workflows and compliance.

Compensation: $60,000 to $90,000 + discretionary bonus

Key Responsibilities

• Prepare weekly General AP and Claims AP runs, ensuring accurate coding, proper documentation, up-to-date vendor addresses, and finalized signoffs.
• Provide documentation and training to Finance and IT teams in support of a General Ledger system upgrade and transition to a new AP system; maintain written procedures during rollout and stabilization.
• Train and support staff in invoice preparation and processing, while maintaining complete supporting documentation.
• Process payments and reimbursements for Board and Committee members.
• Execute 1099 processing, verify accuracy, and ensure compliance with annual filing requirements.
• Review and validate Concur reimbursement requests, focusing on the corporate AMEX card program; provide staff training, ongoing support, and manage user account setup including approval workflows.
• Process ACH and wire transfers, ensuring current ACH support and contributing to the adoption and security of electronic payments.
• Prepare and post monthly and ad hoc journal entries related to AP, including reconciliations for prepaids, leases, and fixed assets (Sage FAS).
• Interpret and apply accounting policies to ensure compliance with all relevant standards.
• Partner with the Finance Operations Team to develop and maintain process documentation and Desktop Procedures.
• Lead vendor communications as the manager of the AP inbox.
• Collaborate with IT to test and implement software updates and upgrades.
• Cross-train in Accounts Receivable, Cash Management, and other finance operations to provide backup support as needed.
• Promote best practices and seek opportunities for continuous process improvement.
• Perform other duties as assigned.

Benefits & Perks

• M/D/V – 100% paid for employee
• 401k with 6.6% match
• Money Purchase Plan
• 15 days PTO
• 10 paid holidays + 3 floating holidays