Marketing & Administrative Coordinator PT/FT

Position Overview

This position will start out as PT in office with the potential to transition to FT. The Marketing & Administrative Coordinator provides essential support for the company President, HR Manager, and other office staff to ensure efficient execution of key company strategies, initiatives, and tasks.

Key Responsibilities

• Provide a broad range of marketing and administrative assistance, including writing and editing communications, marketing copy and materials, research summaries, reports, and responses to RFP’s and RFQ’s.
• Assist in the development and execution of company branding, marketing, back office, and operational strategies.
• Maintain comprehensive and accurate records and files.
• Manage calendars by scheduling appointments, organizing meetings, and responding to phone calls promptly and professionally.
• Log in to the OCC site daily to check for NOV’s and stay in contact with Project Managers regarding NOV leads.
• Coordinate office and facility-related supplies and maintenance.
• Assist the HR Manager on various projects.
• Perform other related duties as assigned.

Required Qualifications

• Ability to multi-task and work independently.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe.
• Excellent verbal and written communication and interpersonal skills.
• Experience with marketing technology and tools, including email marketing systems, social media platforms, WordPress, video editing, and Photoshop.
• Highly creative, independent, and proactive with strong problem-solving and decision-making skills.
• Strong organizational skills, keen attention to detail, and effective time management.
• Understanding of clerical procedures and systems.
• Education & Experience: Minimum of three (3) to five (5) years of experience in a combination of marketing and administrative roles.