Operations Executive Assistant - Biotech

Position Overview

The Operations & Executive Assistant will provide comprehensive administrative and operational support to the executive team and day-to-day business functions. This dynamic role involves a blend of executive assistance, office coordination, and project support. The ideal candidate will be organized, resourceful, proactive, and capable of managing multiple priorities in a fast-paced environment. Job Type: Full-time. Work Location: In person.

EOE M/W/Vet/Disabled.

Key Responsibilities

• Executive Support:
  • Manage executive calendars, coordinate meetings, and schedule travel arrangements.
  • Draft, review, and manage internal and external communications on behalf of executives.
  • Prepare presentations, reports, agendas, and meeting materials.
  • Track action items and follow up on project deliverables.
• Operations & Office Management:
  • Maintain office supplies, vendor relationships, and facility needs.
  • Serve as a point of contact for IT, facilities, and service providers.
  • Coordinate team events, company meetings, and onboarding logistics.
  • Organize digital and physical filing systems for ease of access and compliance.
• Administrative Support:
  • Assist with invoice processing, reimbursements, and purchasing workflows.
  • Maintain accurate records, databases, and documentation.
  • Support HR, Finance, and other departments with administrative tasks as needed.
  • Ensure confidentiality and discretion with sensitive company and personnel information.

Required Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field.
• 2–4 years of experience in an administrative, operations, or executive support role (experience in a start-up or biotech/tech environment is a plus).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• High proficiency with Microsoft Office Suite, Google Workspace, and calendar/email systems.
• Ability to anticipate needs and proactively solve problems.
• Comfortable working independently and collaboratively across teams.

Preferred Qualifications

• Experience supporting C-level executives.
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com).
• Exposure to HR, legal, or finance processes in a startup or growth company.

Benefits & Perks

• Compensation: $65,000.00 - $80,000.00 per year
• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance