Administrative Assistant Part-time

Position Overview

Leading benefits company is looking for a part-time administrative assistant. This position is great for retirees or those who want to embark on a journey to become a career administrative professional! The role involves performing receptionist and administrative duties with an emphasis on maintaining confidentiality, handling multiple projects, and ensuring smooth front-office operations.

Key Responsibilities

• Represents the organization during community projects and at public, social, and business gatherings.
• Maintains confidentiality of all company information and documents.
• Performs receptionist duties including answering the switchboard and directing phone calls.
• Monitors front door access in compliance with company policies.
• Welcomes guests and accepts deliveries.
• Performs mail duties and handles outgoing shipments.
• Orders, tracks, and disseminates department office supplies.
• Manages and directs multiple projects independently.
• Performs clerical duties such as data entry, scheduling training, and coordinating conference rooms and setups as directed.
• Distributes inbound faxes and transmits outbound requests.
• Communicates issues in a timely manner to management.
• Maintains working knowledge of company and department activities.
• Assists with HR-related projects.
• Works in a smoke-free environment.

Required Qualifications

• Demonstrated customer service skills with clear verbal and written communication.
• Experience working in fast-paced environments and handling pressure situations professionally.
• Strong problem-solving skills with attention to detail, analytical thinking, and decisiveness.
• Excellent organizational skills to prioritize work, manage multiple projects, and meet deadlines.
• Excellent interpersonal skills to work both independently and collaboratively as part of a team.
• Two to four years of related experience or training, or an equivalent combination of education and experience.
• Experience operating a multi-line phone system and strong computer/administrative skills.
• Proficiency with Microsoft Office Suite products.
• High School education is required.
• Minimum of 1 year experience (Entry Level).

Benefits & Perks

• Compensation:$17 - $18 per hour
• Shift: First
• Work Hours: 9 AM - 12 PM
• Benefits:Comprehensive benefits package including health, an incentive and recognition program, and 401K contributions (based on eligibility).