Administrative Assistant/Secretary

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant/Secretary to support our office operations. The ideal candidate will possess strong clerical and office management skills, with experience in handling front desk responsibilities, managing multi-line phone systems, and providing exceptional customer service. This role offers an opportunity to contribute to a professional environment where efficiency, accuracy, and excellent communication are essential.

Responsibilities

• Manage front desk duties, including greeting visitors and directing calls
• Operate multi-line phone systems with professionalism and courtesy
• Handle data entry, filing, and document proofreading to ensure accuracy
• Maintain calendars, schedule appointments, and coordinate meetings
• Provide customer support via phone, email, or in person, ensuring excellent service
• Support office management tasks such as organizing supplies and maintaining office procedures
• Perform clerical duties including typing, photocopying, and record keeping
• Manage correspondence and ensure timely follow-up on inquiries

Requirements

• Proven office management or administrative experience; previous roles as a receptionist or personal assistant preferred
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and attention to detail for proofreading and data entry tasks
• Exceptional phone etiquette and customer service skills; bilingual ability is highly desirable
• Ability to handle multiple responsibilities efficiently in a fast-paced environment
• Experience with calendar management and appointment scheduling
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Ability to work independently with minimal supervision while maintaining professionalism

Job Type: Full-time

Pay: $22.03 - $26.53 per hour

Benefits:

• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person