Warehouse Operations Coordinator

Distribution Center Operations Coordinator

This is a key support role in the daily operations of the warehouse. This position is responsible for providing administrative assistance to the Warehouse Manager and operations team, ensuring accurate documentation, effective communication, and efficient planning within the distribution center. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced warehouse environment.

KEY RESPONSIBILITIES

Shipping & Labeling

• Print, update, and maintain accuracy of shipping labels in accordance with daily outbound requirements.
• Verify label information against shipping orders to ensure correct product, destination, and carrier details.
• Coordinate with the shipping team to resolve any labeling discrepancies in a timely manner.

Work Request Management

• Monitor and review incoming work requests throughout the shift, prioritizing and routing tasks appropriately.
• Track the status of open work requests and communicate updates to relevant team members.
• Maintain an organized log of completed and pending requests for reporting purposes.

Inventory & Cycle Counts

• Assist warehouse staff with scheduled and ad hoc cycle counts to verify inventory accuracy.
• Identify and escalate inventory discrepancies to the Warehouse Manager for resolution.

Shipping Forecast & Workload Planning

• Review daily and weekly shipping forecasts to support proactive staffing and resource planning.
• Analyze shipping costs and make decisions that satisfy customer requirements by still prioritizing business objectives.
• Assist the Warehouse Manager in aligning labor and equipment resources with anticipated shipping volumes.
• Flag potential bottlenecks or capacity concerns based on forecast data and communicate findings to leadership.

Administrative Support

• Provide general administrative assistance to the Warehouse Manager, including data entry, filing, and report generation.
• Prepare and distribute shift summaries, productivity reports, and other operational documentation as needed.
• Assist with scheduling support, meeting coordination, and correspondence on behalf of the operations team.

Communication Board Management

• Maintain and update warehouse communication boards with current KPIs, safety notices, announcements, and operational goals.
• Ensure boards are accurate, visually organized, and reflect up-to-date information at all times.
• Collaborate with department leads to source relevant content for display on communication boards.

QUALIFICATIONS

Required:

• High school diploma or GED equivalent.
• 1-3 years of experience in a warehouse, logistics, or administrative support role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or similar productivity tools.
• Strong attention to detail and data accuracy.
• Ability to multitask and prioritize in a fast-paced distribution environment.
• Effective verbal and written communication skills.
• Bilingual English/Spanish
• Experience with a warehouse management system (WMS) or inventory software.

Preferred:

• Familiarity with shipping carriers and logistics documentation.
• Prior exposure to inventory management and logistics coordination.
• Associate’s degree in Business, Logistics, or a related field.

PHYSICAL REQUIREMENTS

This role is primarily office-based within a warehouse environment. The following physical requirements apply:

• Ability to sit, stand, and walk for extended periods throughout a standard shift.
• Occasional lifting of up to 25 lbs may be required.
• Must be comfortable working in a warehouse setting, including exposure to varying temperatures, noise levels, and moving equipment.
• Adherence to all safety protocols and PPE requirements when on the warehouse floor.

WORK SCHEDULE

This is a full-time position. Specific shift hours will be determined based on operational needs. Flexibility to work occasional overtime, weekends, or adjusted schedules during peak periods may be required.

Equal Opportunity Employer

VIP Executive Search and our client are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Pay

$45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location:

In person