Office Administrative Assistant

Position Overview

Provide administrative services for upper level management and executive assistant. This remote position requires proficiency in Zoom.

Key Responsibilities

• Training staff and customers online
• Creating training and administrative documents for distribution
• Answering, screening, and transferring inbound phone calls
• Receiving and directing visitors and clients
• Performing general clerical duties on computer workstations
• Photocopying, faxing, and mailing documents
• Maintaining electronic and hard copy filing systems
• Hiring national sales representatives and other staff
• Setting up, training, and traveling to company seminars
• Retrieving documents from the filing system
• Handling requests for information and data
• Resolving administrative problems and inquiries
• Preparing written responses to routine enquiries
• Preparing and modifying office documents
• Creating correspondence reports, drafts, memos, and emails
• Scheduling and coordinating meetings and appointments
• Creating travel arrangements for managers or supervisors
• Preparing agendas for meetings and schedules
• Recording, compiling, transcribing, and distributing meeting minutes
• Opening, sorting, and distributing incoming correspondence
• Maintaining office supply inventories
• Coordinating maintenance of office equipment
• Coordinating and maintaining records for staff, telephones, parking, and petty cash

YOUR COMPENSATION

• Starting Salary: $32K Annually plus seasonal incentives
• Salary: Negotiable to level of experience
• Remote Administrative Assistants: Compensation based on skills
• Target Earnings: Upwards of $55K plus seasonal incentives
• Eligible for a tablet and company phone after 90 days
• Excellent opportunities for advancement
• Other Bonuses and Incentives

Required Qualifications

• High school degree minimum
• 2-5 years experience as an administrative assistant with references
• 1-3 years experience as a remote administrative assistant with references
• Proficient in computer skills and relevant software (Word, Pages, PowerPoint, Keynote, Excel, Numbers)
• Knowledge of standard office equipment operation (scanners, printers, projectors)
• Understanding of clerical and administrative procedures including filing and record keeping
• Familiarity with principles and practices of basic office management
• Experience with Zoom and Zoom Breakout Rooms
• Ability to create training videos for YouTube uploads
• Strong written and verbal communication skills
• Excellent planning, organizing, and prioritizing abilities
• Good problem assessment and solving skills
• Skilled in information gathering and monitoring
• Attention to detail and accuracy
• Flexibility and adaptability
• Customer service orientation and ability to work well in a team