Administrative Assistant (Remote)

Position Overview

Synder Accounting is a fully remote accounting firm specializing in cannabis in legal markets and other fast-paced industries. We are searching for a detail-obsessed, proactive bookkeeper, and as an Administrative Assistant you will manage emails, organize files, track key performance indicators, and streamline operations for both employee and client onboarding. This is a full-time, non-exempt position based remotely in Idaho.

Key Responsibilities

• Oversee the shared inbox, organize emails, and track document submissions.
• Ensure timely follow-ups with clients for missing information.
• Pull and organize audit-related data and maintain compliance records.
• Maintain and update client files in filing systems.
• Schedule and manage meetings including agenda preparation and follow-ups.
• Track and update KPI dashboards to monitor team performance.
• Oversee team accountability to ensure tasks and deadlines are met.
• Manage employee onboarding by providing necessary documentation and training materials.
• Support client onboarding, including folder setup and engagement letter tracking.
• Improve workflows and SOPs in Notion by identifying process enhancements.
• Assist with light bookkeeping tasks as needed.

Required Qualifications

• High school diploma or equivalent.
• 1+ years of experience in a similar role.

Preferred Qualifications

• 3+ years of experience in a similar role.
• Experience using Notion, ClickUp, Teams, and Zapier.
• Strong organizational, communication, and problem-solving skills.

Benefits & Perks

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off