Music Administrator and Accountant

Position Overview

This role is responsible for overseeing both the music administration and accounting functions of a major independent label, ensuring that all financial operations, artist-related payments, and contractual disbursements are executed with accuracy, transparency, and timeliness.

Key Responsibilities

• Music Administration Duties:
  • Recording: Manage artist advances and maintain accurate records of recoupment balances across all active agreements. Ensure all drawdowns and payments are authorized and properly coded.
  • Marketing: Disburse approved marketing funds in alignment with artist contracts and internal budgets. Coordinate spend tracking and documentation for visibility and control.
  • Touring: Process tour support and performance-related disbursements per artist agreements, including one-off promotional appearances, showcase payments, and label-sponsored events.
  • Royalties: Review and process royalty income received from the distributor. Track incoming statements, book journal entries, and handle payments to royalty participants. Coordinate the preparation and delivery of royalty statements.
  • Publishing: Track and collect incoming publishing income when applicable, ensure accurate allocation to stakeholders, and disburse to writers and publishing partners in line with split agreements.
• Accounting Duties:
  • Accounts Payable: Handle all vendor, contractor, and service payments across departments with proper coding, approvals, and record-keeping.
  • Payroll: Manage payroll processing for full-time employees and regular contractors, ensuring accurate tax filings and withholdings.
  • Transaction Matching: Match downloaded transactions in QuickBooks Online (QBO) to internal records, ensuring financial integrity and reconciling discrepancies.
  • Bank Reconciliations: Perform monthly reconciliations of all bank accounts to maintain clean books and promptly flag any anomalies.
  • Human Resources Support: Maintain basic HR records, assist with onboarding/offboarding, and coordinate with external HR providers if needed.
  • Financial Statement Preparation: Generate internal financial statements (P&L, balance sheet, cash flow) and maintain general ledger oversight.
  • Tax Preparation: Organize and prepare year-end financial data for external CPAs, ensuring accuracy in classification and documentation for tax filings.
• Royalty Review & Audit Oversight:
  • Coordinate with external royalty accountants to perform regular reviews and audits of distributor statements.
  • Identify and present discrepancies to the distributor and follow through on resolution, including curing underpayments, correcting metadata, or challenging reporting inconsistencies.
  • Maintain proper documentation of all royalty audit outcomes and implement best practices for future reporting accuracy.

Company Overview

We are a multi-platform Entertainment Group spanning music, film, television, digital media, graphic novels, magazine publishing, concerts, festivals, tours, and events. We are also home to a legendary rock magazine now being reimagined for the digital age as a streaming platform, print publication, and live experience hub. With our disruptive creative spirit and bold visual identity, we create culture-shaping content and iconic IP across every format—forming an integrated creative ecosystem that champions visionary artists, creators, and storytellers across music, screen, stage, and page.