Entry Level Administrative Support Position

Position Overview

We are seeking a passionate and highly motivated Executive Administrative Assistant who will support the CRO and senior bank executives. The role is critical in driving and supporting high-profile initiatives for TFSB and the broader organization, offering a unique opportunity to expand your knowledge in the banking industry.

Key Responsibilities

• Coordinate calendars and schedule travel arrangements for the bank's senior executive team.
• Coordinate and schedule departmental meetings and events.
• Prepare and submit expense reports ensuring timely submission and accurate documentation.
• Coordinate with Human Resources and the executive team to assist with hiring and onboarding new team members.
• Guide and train team members on various enterprise applications.
• Prepare and submit purchase orders and invoices.
• Manage communications for the bank's senior executive team.
• Maintain updated versions of distribution lists, organization charts, and manage calendar functions to enhance knowledge management.
• Develop and contribute to high-quality presentations for key internal and external audiences.
• Communicate bank processes and data clearly and concisely using strong analytical skills.
• Enable optimal hybrid work implementation and manage office supply/facilities requests and schedule management.
• Manage pool car and bank lease vehicle program.
• Coordinate employee resources for office technology, workspace assignments, and facility upkeep.
• Identify and manage ad hoc projects or process improvements related to policy and procedure updates.

Required Qualifications

• High School diploma or equivalent; higher education preferred.
• Relevant work experience in a similar field and/or industry.
• Superior organizational and communication skills with the ability to plan, multi-task, and prioritize.
• Meticulous attention to detail and a focus on the accuracy and quality of deliverables.
• Excellent executive relationship skills and experience as an assistant to senior executives.
• Financial services experience.
• Excellent MS Office skills, including PowerPoint and Excel.

Benefits & Perks

• Work Environment: A team-oriented culture built on flexibility and respect.
• Professional Growth: Career development programs and tuition reimbursement opportunities.
• Vehicle Programs: Access to vehicle purchase and lease options.
• Health Benefits: Comprehensive health care and wellness plans for your entire family.
• Flextime and virtual work options.
• 401(k) Savings Plan: Company match and annual retirement contributions regardless of employee contributions.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Flexible spending accounts.
• Relocation assistance (if applicable).