Accounting Assistant (entry level)

Position Overview

The Accounting Assistant is responsible for helping perform a variety of accounting clerical tasks related to the maintenance and processing of accounting records and invoices. This role includes filing, typing, verifying mathematical accuracy, and balancing, ensuring smooth day‐to‐day office operations.

Key Responsibilities

• Answer incoming calls, forward calls, take messages, and notify employees that visitors have arrived.
• Assist in preparing control documents for reconciling payroll, payables, receivables, health, job cost, and other transactions.
• Prepare various daily, weekly, monthly, annual, and job-to-date reports, statements, and/or invoices.
• Type correspondence, checks, reports, envelope labels, etc.
• Establish and maintain files as directed by the supervisor for payroll, accounts payable, and general accounting documents.
• Order supplies for the office and organize the supply room.
• Open USPS and intercompany mail daily, including other delivered packages.
• Courier between the two Flint offices.
• Collect and dispose of recycled materials.
• Maintain the kitchen, conference room, and reception area to ensure a presentable environment.
• Submit time sheets, vacation requests, and absence reports to the CFO.
• Perform additional assignments as directed by the supervisor.

Demonstrated Capabilities

• Team Player
• Communicates well both in person and by telephone
• Flexible in handling rapidly changing requests to complete tasks

Required Qualifications

• High school business, bookkeeping, and typing courses
• Some clerical experience is desirable
• Basic understanding of bookkeeping and/or accounting procedures and techniques
• This is an entry-level position with on-the-job training