Executive Assistant & Marketing Coordinator (hybrid remote)

Position Overview

Do you innovate with integrity? Believe a team is stronger together? Are you passionate about sustainability? If these are some of the attributes that describe you, then read on. We are looking for courageous, collaborative, and curious problem solvers to join our team and develop solutions to complex challenges.

Digimarc is a global leader in product digitization, delivering business value across industries through unique identifiers and cloud-based solutions. With over 20 years of experience deterring digital counterfeiting, we illuminate a product’s journey to provide intelligence and foster a safer, more sustainable world.

Digimarc is seeking an Executive Assistant to provide administrative support to the VP, Marketing and the marketing team. You will coordinate operations, plan marketing campaigns, manage scheduling and events, and handle confidential communications.

Key Responsibilities

• Manage, prioritize, and support project management tasks, version control, workflow, and dashboards.
• Review and assign internal marketing requests, collaborating with the marketing leadership team.
• Support the Events Coordinator with vendor outreach, event logistics, and demo requirements.
• Develop content for and update the marketing intranet site.
• Communicate new marketing materials and assets with cross-functional teams.
• Coordinate and schedule travel arrangements, including international travel requirements.
• Monitor emails, voicemails, and other correspondence as necessary.
• Schedule and participate in weekly, monthly, and quarterly team meetings.
• Reconcile and submit weekly/monthly expenses, including vendor and third-party invoices.
• Coordinate and fulfill internal demo and SWAG requests.

Required Qualifications

• Minimum of 2 years’ experience as an executive assistant, marketing coordinator, or similar role.
• Bachelor’s degree preferred.
• Proficiency in Microsoft Office suite (Teams, Outlook, PowerPoint, Word, Excel).
• Prior experience with SharePoint and Asana is a plus.
• Event planning and support experience is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with CRM and marketing automation platforms (e.g., Salesforce & Pardot).
• Commitment to fostering a diverse and inclusive culture where every individual can unlock their potential.
• Alignment with Digimarc’s core values: collaborative, curious, and courageous.