Administrative Assistant/Associate

Position Overview

Over Zero, a project of Hopewell Fund, is seeking an Administrative Assistant/Associate to work remotely anywhere within Ohio. Reporting to the Ohio State Director, this 20‑hour per week, non‑exempt position is offered through 12/31/2025 with the possibility of extension. In this 50% time role, you will provide essential administrative and operational support, including team resource management, meeting planning, and execution of high‑level convenings.

Key Responsibilities

• Assist the Ohio State Director and team with relationship management by developing and maintaining contacts with network participants and in‑state partners, including coordinating invitations, newsletters, and updates.
• Provide communication support, event logistics, and planning for Friends of Over Zero (FOOZ), as well as coordinate meetings, scheduling, attendance, and note‑taking.
• Support program initiatives by coordinating rapid response efforts in Ohio – including compiling and disseminating resources, tracking support requests, and assisting with contracts, payments, and compliance.
• Collaborate with the Programs Manager and Ohio State Director to develop, maintain, and adjust work plans, timelines, and impact tracking for state‑level and local activities.
• Complete required timesheets as part of company procedure.

Required Qualifications

• Minimum of 2+ years administrative experience.
• Background in operations, project management, event planning and/or hospitality.
• A strong interest in making a difference through investment in local leadership and building resilience to political/identity‑based violence.
• Excellent client service orientation with a team player attitude, keen attention to detail, and robust time management skills.
• High School diploma or equivalent.
• Ability to travel across Ohio and occasionally nationally.
• Must have access to stable internet to perform job duties.

Benefits & Perks

• Compensation: Starting salary range is $28,000-$30,000 per year (for 20 hours/week), commensurate with relevant experience and skills.
• Benefits: Comprehensive benefits package including 100% employer‑paid health, dental, and vision insurance.
• 3% automatic contribution with a matching 3% employer match on 401(k) contributions.
• Flexible spending account options for health, dependent care, and transit, plus mobile phone and technology benefits.
• Generous leave package: 80 hours vacation, 40 hours health leave, up to 1 day casual leave, and 10 hours volunteer leave annually, along with 13 paid holidays.
• Eligibility for 12 weeks (pro-rated by FTE) of paid family and medical leave after 90 days of employment.
• Flexibility to work from home anywhere in Ohio and a commitment to professional development and growth.