Centralized Hospital Staff Scheduling Coordinator

Position Overview

Join an organization that invests in you as a Centralized Staffing Coordinator. In this Work from Home role, you will manage and coordinate staff schedules across multiple departments to ensure optimal staffing coverage, thereby supporting quality patient care. Please note the schedule is Monday through Sunday 5:00 AM through 9:00 PM for a 40-hour work week. Candidates must reside within 60 miles of an HCA Healthcare Hospital located in FL, GA, ID, KS, KY, MO, NV, NH, NC, SC, TN, TX, UT, or VA.

Key Responsibilities

• Develop and maintain staff schedules based on workforce needs, employee preferences, and organizational policies while collaborating with RN House Supervisors, Department Directors, and CSO.
• Collaborate with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.
• Identify gaps in coverage and proactively adjust schedules to meet operational requirements.
• Coordinate the confirmation process for shifts, ensuring timely and accurate communication with HWS personnel and agencies, while prioritizing HWS shifts over outside vendor candidates.
• Monitor and analyze staffing levels to ensure adherence to productivity and labor guidelines.
• Serve as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.
• Utilize scheduling software to input, update, and track staffing information accurately.
• Ensure adherence to labor laws, union agreements (if applicable), and internal scheduling guidelines.
• Address scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.
• Anticipate and provide resolutions to staffing issues based on customer needs and expectations.
• Partner with PI Labor and Nursing Leaders to follow standardized staffing grids.
• Generate reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making.
• Educate staff regarding scheduling processes, system use, and policies; conduct unit rounding to gather feedback and assess staffing needs.

Required Qualifications

• High School Diploma, GED, or equivalent.
• 2+ years of experience in healthcare.
• 1+ years’ experience in staffing, scheduling, or placement.
• Experience with Microsoft Office Applications.

Preferred Qualifications

• Timpani experience preferred.

Benefits & Perks

• Comprehensive medical coverage that includes prescription drug, behavioral health coverage, free telemedicine services, and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial wellbeing.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity and Consumer Discounts.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away From Work Program, which includes paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Employee Health Assistance Fund offering free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.