Legal Assistant 2 / In-Training

Position Overview

The Environmental & Land Use Hearings Office (ELUHO) is seeking a skilled Legal Assistant to support our three quasi-judicial tribunals – the Pollution Control Hearings Board, the Shorelines Hearing Board, and the Growth Management Hearings Board. This is a growth opportunity where an entry‐level candidate can develop into a high‐level role. You will work in a fast‐paced, in‐person office with some flexible remote work available, playing a critical role in case management, legal document preparation, and customer service.

Key Responsibilities

• Prepare, draft, edit, proofread, and citation-check various legal documents
• Manage Board calendars and case deadlines
• Enter data and file documents into an electronic legal case management system
• Assist in preparing legal documents, including copying, bates numbering, and certifying records for court
• Draft correspondence, legal letters, and memos while maintaining a well-organized office filing system
• Coordinate schedules, screen inquiries, and provide customer service to attorneys, litigants, state agencies and vendors
• Support special projects as assigned by agency leadership and act as backup for the legal assistant team

Required Qualifications

• High School diploma or equivalent plus relevant experience – either two years of clerical/legal office work (with at least one year in a legal environment) or a two‐year degree in Legal Secretary Studies, Paralegal Studies, or a related field. (For Compensation, Legal Assistant 1 ranges between $3,220–$4,282 per month while Legal Assistant 2 ranges between $3,454–$4,602 per month.)
• At least 12 to 24 months of legal office experience including coursework in current legal practices and court rules
• Demonstrated proficiency in MS Office Suite (Outlook, Word, Excel, and PowerPoint) and familiarity with video conferencing systems (Zoom, TEAMS, etc.)
• Strong communication, problem-solving, and time management skills with the ability to work independently, handle multiple priorities, and maintain confidentiality
• Experience using litigation software and legal case management systems, with proven attention to detail in proofreading and document accuracy

Benefits & Perks

• Schedule: Monday – Friday, 8 a.m. – 5 p.m. with flexibility for some remote work
• Benefits include an approved in-training plan, professional development opportunities, and a supportive work/life balance
• A diverse, inclusive workplace committed to equal opportunity employment and employee well-being