Admin Assistant - School

Position Overview

The position of Office Assistant at Charter Schools USA is crucial for ensuring the smooth and efficient operation of the school office, which directly impacts the educational experience of children. The Office Assistant will act as a representative of CSUSA, embodying the organization's Vision, Mission, and Values through ethical behavior and a commitment to teamwork.

Key Responsibilities

• Ensure the smooth operation of the school office to maximize positive impact on education.
• Lead by example in adherence to CSUSA's Vision, Mission, and Values.
• Take and transcribe dictation for various documents including reports and correspondence.
• Maintain the schedule of appointments for the principal and arrange meetings and conferences.
• Prepare evaluations, memos, newsletters, and presentations as directed by the Principal.
• Coordinate assignments and work of substitute teachers.
• Perform office routines such as sorting mail and operating office equipment.
• Prepare, process, and maintain oversight of purchase orders.
• Maintain an organized filing system for easy retrieval of documents.
• Manage records and correspondence, responding to information requests.
• Act as an information resource for other office personnel and communicate assigned duties.
• Organize and prioritize multiple assignments effectively.

Required Qualifications

• High School diploma or equivalent.
• One to two years of office experience with a variety of responsibilities.
• Successful results of criminal and employment background check.
• Ability to work in a learning environment as part of a team.
• Bilingual ability may be required per vacancy specifications.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint) and email communications.
• Commitment to company values.

Preferred Qualifications

• Experience in an educational environment.
• Familiarity with Student Information Systems (SIS).
• Strong customer service orientation.

Benefits & Perks

• Salary and benefits consistent with CSUSA policy.
• Paid time off as per company policy.
• Opportunities for professional development and training.