Marketing and Executive Assistant

Job Overview

We are seeking a highly capable Marketing and Executive Assistant to support the Marketing Director and Founder by owning logistics, calendar management, errands, and day-to-day execution that protects leadership focus. This role is equal parts operational, proactive, and trusted designed for someone who thinks ahead, moves fast, and brings order to complexity. The purpose of this role is to professionally and proactively remove distractions. This person must possess a personality of respectfully challenging the Founder and Marketing Director to maintain and be prepared for the tasks that are most lucrative.

This is not a passive administrative role. This position requires judgment, confidence, and initiative.

Key Responsibilities

Executive Support and Calendar Management

• Own and actively manage the Marketing Director’s and Founder’s calendar
• Schedule, reschedule, and prioritize meetings, calls, focus blocks, and travel buffers
• Anticipate conflicts, overbooking, and burnout then proactively propose solutions
• Protect deep work, family time, and recovery blocks
• Prepare meeting context, agendas, and followups
• You are expected to challenge the calendar, not simply maintain it.
• A calendar run down for the week and month with each the Founder and Director separately to help them prepare, anticipate, and ask questions of the EA.

Errands and Logistics (End-to-End Ownership)

• Run personal and professional errands including:
• Dry cleaning dropoff and pickup
• Package shipping, returns, and pickups
• Office supply runs, print jobs, swag, and event materials
• Track timelines, receipts, and confirmations
• Batch errands efficiently and independently
• Shopping for various errands or outsourcing to more costefficient options for shopping, pickups, light cleanup, and errands
• Light personal appointment setting for haircuts, medical appointments, and more.

Communication and Follow-Through

• Track outstanding action items, approvals, and deadlines. Communicate with text and email reminders and preparation instructions or research on a daily and weekly basis
• Send reminders, confirmations, and followups on behalf of the Director
• Coordinate with internal team members and external partners
• Ensure nothing falls through the cracks

Weekly and Ongoing Support

• Assist with weekly planning and workload review
• Flag heavy weeks, conflicts, and opportunities to delegate
• Maintain organized lists of vendors, contacts, and recurring needs
• Continuously identify ways to streamline systems and reduce friction

Authority and Expectations

You are empowered to:

• Manage and move calendar items within established priorities
• Complete errands and logistics without micromanagement
• Ask clarifying questions and push back when schedules or expectations are unrealistic

You are expected to:

• Anticipate needs
• Communicate clearly and confidently
• Operate with discretion and professionalism
• Take full ownership of tasks once assigned from start to finish
• Remove distractions
• Serve as a gatekeeper to Director of Marketing and the Founder

Ideal Candidate Profile

• Highly organized, detailoriented, and proactive
• Comfortable running errands and being mobile during the workday
• Strong communicator who can confidently manage up
• Excellent time management and prioritization skills
• Trustworthy, reliable, and calm under pressure

Qualifications

• Reliable vehicle: Yes
• Live within: 10-mile radius of 30305
• Weekend and evening availability: (not as common but on occasion)
• Reliable phone/communication tool: Yes
• Experience: 3 years of experience or more in an EA role and/or managing and communicating with external vendors, companies, organizers, cleaners, stylists, managers
• References: 3 references from past employers
• Resume: Comprehensive resume including only relevant information to what is described in this description and contact information and description of the references including and not limited to: Name, title, years known, relationship, email address, company name, phone number
• Education experience: Any education experience disclosed but education level not required (any courses are relevant as well, not limited to colleges and universities)
• Certifications: Any certifications disclosed but certifications not required

Benefits

• 401(k) with employer match
• Health, dental, and vision insurance
• Paid time off
• Paid holidays
• All candidates will be subject to a background check to be considered for employment.