Medical Records Assistant Full-Time

Position Overview

Kern River Transitional Care Center in Bakersfield, CA is seeking a detail-oriented and dependable Medical Records Assistant to support our health information department. This role is essential in maintaining accurate resident records, ensuring compliance with state and federal guidelines, and supporting facility operations. If you are organized, motivated, and passionate about accuracy and confidentiality, we want to meet you. Compensation: Starting Wage: $20/hour

Key Responsibilities

• Receive and follow work schedules and instructions from supervisor.
• Organize, maintain, and file resident medical records, charts, assessments, progress notes, lab reports, x-rays, and correspondence.
• Retrieve records manually/electronically and deliver as needed.
• Assemble, check, and file charts for completeness; ensure incomplete records are returned to appropriate staff for correction.
• Assist in scheduling MDS assessments in accordance with OBRA guidelines.
• Maintain logs and registries for admissions, discharges, and information requests.
• Maintain documentation of authorized information releases and transcribe/type physician reports as needed.
• Assist in organizing daily operations of the medical records department and support the Medical Records/Health Information Consultant as needed.
• Prepare reports, compile information for committees, and answer inquiries related to medical records with appropriate written correspondence.
• Maintain confidentiality of all resident information and ensure charts leaving the department are signed out and returned appropriately.
• Follow all HIPAA, privacy, and facility information security guidelines; report unauthorized access attempts immediately.
• Maintain clean, organized work areas, ensure records are stored properly, report equipment issues, and keep supplies stocked.
• Adhere to safety protocols and report hazardous conditions.

Required Qualifications

• High school diploma or GED required.
• Ability to type at least 45 WPM.
• Working knowledge of medical terminology required.
• Strong computer skills with ability to perform data input and retrieval.
• Ability to read and understand technical procedures.
• Strong problem-solving, communication, and organizational skills.

Preferred Qualifications

• Dictation equipment experience preferred.
• Familiarity with anatomy, physiology, coding, and indexing preferred (on-the-job training provided).