Supply Chain Administrative Assistant

Summary

The Supply Chain Administrative Assistant provides administrative and operational support to the Supply Chain team. This role is responsible for accurate purchase order entry, pricing, external and internal coordination of inbound raw materials, documentation management, and cross-functional communication to ensure timely and compliant material flow across all Standard Meat Company locations.

This position supports procurement activities and plant operations through detailed execution, follow-through, and effective communication.

Essential Duties and Responsibilities

Purchase Order Administration

• Enter and maintain purchase orders in the ERP system.
• Verify pricing accuracy, including formula-based and pre-delivery pricing.
• Process purchase order revisions, product additions, and schedule updates as directed.
• Maintain organized and accurate procurement records.
• Monitor open purchase orders and vendor commitments, performing timely follow-up to ensure delivery schedules, pricing confirmations, and documentation requirements are met.

Inbound Raw Material Coordination

• Track inbound shipments including quantities, timing, plant destinations, and pricing.
• Communicate shipment details and updates to plant scheduling and receiving teams.
• Cross-check inbound materials against purchase orders for accuracy.
• Obtain required origin plant documentation and approvals prior to product arrival.

Documentation & Compliance Support

• Collect and maintain Certificates of Analysis (COAs), Bills of Lading (BOLs), and related documentation.
• Ensure documentation is complete and available for receiving and audit purposes.
• Assist in resolving documentation discrepancies in coordination with Suppliers, QA and FSQR teams.

Cross-Functional Communication

• Maintain consistent communication with suppliers, shipping and receiving teams, and plant personnel.
• Coordinate updates related to raw material schedules and changes.
• Support alignment between Supply Chain, Scheduling, Production, QA, and Logistics.
• Ensure timely resolution of open issues by coordinating follow-up between suppliers, plant teams, and internal stakeholders.

General Administrative Support

• Provide support for logistics coordination, raw material procurement, and third-party warehouse activities as assigned.
• Assist with reporting, data entry, and special projects within the Supply Chain function.

Required Skills

• Strong attention to detail and data accuracy.
• Organized and able to manage multiple priorities.
• Clear verbal and written communication skills.
• Ability to follow established processes and procedures.
• Proficiency in ERP systems and Microsoft Office applications, particularly Excel and Outlook.
• Basic understanding of procurement or logistics processes preferred.

Education and/or Experience

• High school diploma or equivalent required.
• 2+ years of experience in an administrative, customer service, logistics, or procurement support role preferred.
• Experience in a manufacturing or food processing environment preferred.

NOTE: This job description is not exhaustive and may be subject to modifications as business needs evolve. Employees are expected to follow all job-related instructions and perform additional duties as assigned. This position operates under an “at-will” employment relationship, meaning the company reserves the right to modify job responsibilities or employment conditions at any time.

Pay

$21.50 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Education:

High school or equivalent: Required

Work Location:

In person