Project Accounting Administrator

Position Overview

The Project Accounting Administrator plays a key role in the everyday accounting operations by assisting the Project Accounting team in Oakbrook Terrace, IL. This role is responsible for the collection and verification of subcontractor compliance documentation, ensuring all processes support prompt payment procedures. Reports to the Supervisor, Project Accounting.

Key Responsibilities

• Review and verify sub-contractor lien waivers to ensure accuracy for prompt contractor draws.
• Develop and maintain positive working relationships with project accountants, project managers, project/field engineers, superintendents, and project coordinators.
• Update subcontractor compliance with conditions of prime and subcontract as a means of payment control.
• Collect, review, upload, and log subcontractor open cost logs, Preliminary Notice/Pre-lien, and union letters with weekly communication regarding open items.
• Assist in pulling invoice backup when needed for project audits.
• Aid subcontractors with company system issues.
• Assist with managing small subcontractors exempt from Textura.
• Perform other duties as assigned.

Required Qualifications

• Strong verbal and written communication skills, including active listening.
• Ability to effectively prioritize tasks and meet deadlines.
• Proven capability to identify, analyze, and resolve problems and minor work issues.
• Strong attention to detail with the ability to work independently under high pressure.
• Intermediate computer skills with Microsoft Office (Teams, Outlook, Word, Excel) required.
• Experience with Textura accounting software or similar is a plus.

Benefits & Perks

• Retirement + Income Protection: Safe Harbor 401(k) matching, profit sharing, basic and voluntary life insurance, short and long-term disability, and voluntary accident & critical illness coverage.
• Health, Wellness, + Work/Life Balance: Comprehensive healthcare including medical, Rx, vision, dental, flexible spending and health savings accounts, paid vacation, personal/sick leave, holidays, paid parental leave, remote work options, wellness incentives, free confidential health screenings, and an online employee assistance program.
• Travel Benefits: Weekly subsistence allowance, return home travel allowance, and travel incentive bonus based on project duration.
• And More: Project-based incentive program, frequent feedback and career coaching, ongoing learning and development opportunities, tuition reimbursement, employee referral bonus program, optional ID theft and legal services coverage, pet insurance, and company team building/social events.