Sr. Administrative Assistant - On-site (OC)

Position Overview

City of Hope Orange County is transforming cancer treatment by bringing world-class expertise and specialized care closer to home. Supported by a regional network of care, our 11-acre academic cancer campus in Irvine is home to City of Hope Orange County Lennar Foundation Cancer Center, our outpatient cancer center, and Orange County’s only cancer specialty hospital, opening in late 2025. With the opening of the hospital, the full continuum of advanced cancer care—from prevention through survivorship—will be available in Orange County for the first time, eliminating the need to travel for lifesaving treatment. This isn’t standard cancer care. This is lifesaving cancer care. This is Hope.

In this role, you will perform full advanced clerical, administrative, and general office duties, manage complex calendars, schedule meetings and appointments for senior management, and develop custom reports. You will work independently while maintaining confidential files and assisting in special projects. Compensation: Based on work experience, qualifications, and work location. City of Hope is an equal opportunity employer.

Key Responsibilities

• Organize and expedite the flow of work through the administrator’s office, initiating follow-up actions as appropriate.
• Resolve routine and some complex inquiries and fulfill requests from internal and external business contacts by applying knowledge of division, department, and organizational policies and procedures.
• Format, type, and edit a variety of complex or technical materials including correspondence, memos, reports, presentations, and confidential documents.
• Maintain calendars, schedule appointments and meetings, coordinate agenda materials, and arrange for meetings, conferences, and travel for department personnel.
• Prepare and distribute minutes of meetings and manage detailed accounting of expenses, including travel reimbursements and other business-related costs.
• Establish, maintain, and have frequent access to confidential files, logs, and records.
• Assist in planning and organizing special projects, occasionally utilizing the assistance of lower level secretarial or clerical staff on a project basis.

Required Qualifications

• 3-5 years of prior related experience.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams.

Preferred Qualifications

• 2 years post high school trade, business, or professional school; Education: Bachelor’s degree preferred (experience may substitute for minimum education requirements).
• Healthcare and surgery background preferred.

Benefits & Perks

• Benefits: Please CLICK HERE to learn more about our Comprehensive Benefits.