Part Time Entry Level Bookkeeper and Administrative Assistant

Position Overview

Chef’s Garden Catering & Events is seeking a detail-oriented Part-Time Entry Level Bookkeeping & Administrative Coordinator. In this role, you will balance data entry, basic bookkeeping support, credit card and vendor transaction management, and light human resources tasks. At Chef’s Garden, a creative catering and event company known for its prestigious events at venues like the Cummer Museum of Art & Gardens, MOCA Jacksonville, and MOSH, you will play an essential role in keeping operations running smoothly. Compensation: $20 per hour. Job Type: Part-time (20–25 hours/week). Schedule: Monday–Friday (4–5 hours per day). Location: In-person – Jacksonville, FL 32246.

Key Responsibilities

• Enter financial transactions, reconcile accounts, and maintain accurate financial records in QuickBooks Online.
• Manage company credit card receipts, vendor invoices, and reconcile expenses.
• Oversee company Amazon account purchases and returns, ensuring proper expense tracking.
• Coordinate between departments to ensure rental invoices are properly coded and specialty rentals are billed to clients.
• Follow up with credit card holders to collect and verify receipt information for billing and coding accuracy.
• Support basic HR administrative tasks, including onboarding communications and uniform coordination.
• Assist with day-to-day office operations, such as ordering supplies, coordinating maintenance needs, and handling occasional errands.
• Maintain confidentiality and ensure sensitive information is handled appropriately.
• Foster positive relationships across departments and support a collaborative work environment (will work closely with the Sales team).

Required Qualifications

• General QuickBooks Online knowledge and proficiency in Microsoft Office (especially Excel).
• At least 1 year of bookkeeping, accounting assistant, or administrative support experience.
• Valid driver’s license and reliable transportation.
• Strong attention to detail and data accuracy.
• Professional, positive communication style that supports a team environment.
• Ability to work efficiently in a fast-paced office environment.