Office Administrative Assistant

Position Overview

Provide administrative services for upper level management and executive assistant. Currently this is a remote position and applicant must be able to proficiently use Zoom.

Key Responsibilities

• Training staff and customers online
• Creating training and administrative documents for distribution
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties on computer workstations
• Photocopying, fax and mailing documents
• Maintain electronic and hard copy filing system
• Hiring national sales representatives and other staff
• Setup, train and travel to company seminars
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine enquiries
• Prepare and modify office documents
• Create correspondence reports, drafts, memos & emails
• Schedule and coordinate meetings, appointments
• Create travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe, distribute meeting minutes
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking and petty cash

Required Qualifications

• High school degree a minimum
• 2-5 years experience as an administrative assistant with references
• 1-3 years experience as a remote administrative assistant with references
• Computer skills and knowledge of relevant software (Word, Pages, PowerPoint, Keynote, Excel & Numbers)
• Knowledge of operation of standard office equipment (scanners, printers, projectors)
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Proficiency with Zoom and Zoom Breakout Rooms
• Experience creating training videos for YouTube uploads
• Excellent written and verbal communication skills
• Strong planning, organizing and prioritizing skills
• Ability in problem assessment and problem solving
• Skilled in information gathering and information monitoring
• High attention to detail and accuracy
• Flexibility, adaptability, and a strong customer service orientation; teamwork oriented

Benefits & Perks

• Starting Salary: $32K Annually plus seasonal incentives
• Salary: Negotiable to level of experience
• Compensation: Based on skills
• Target Earnings: Upwards of $55K plus seasonal incentives
• Perks: Eligible for a tablet and company phone after 90 days
• Excellent opportunities for advancement
• Other Bonuses and Incentives