Proposal Manager-Marketing

Position Overview

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. We are a people-first organization committed to the well-being and growth of our employees while continuously innovating to enhance mobility, safety, and quality of life.

The Proposal Manager will lead the proposal response process in a fast-paced, deadline-driven environment. Working closely with Project Managers, you will develop technical solutions for persuasive proposals and presentations. This hybrid role is available in Las Colinas, TX; Jacksonville, FL; Kansas City, KS; Omaha, NE; Philadelphia, PA; Chicago, IL; or Newark, NJ. Join us on our exciting journey and make an impact!

Key Responsibilities

• Lead pursuit strategy sessions with business development teams to develop capture plans and winning strategies.
• Analyze RFQ/Ps upon release and prepare written assessments outlining requirements for successful responses.
• Develop high-quality, persuasive proposals and presentations for multiple pursuits while ensuring compliance with RFP requirements and quality standards.
• Coordinate key messages and collaborate with graphics teams to deliver impactful visuals.
• Partner with project managers to prepare technical sections and perform comprehensive editing and proofreading.
• Maintain a library of qualification statements, project descriptions, and resumes showcasing firm strengths and client benefits.
• Mentor marketing coordinators and assistants while promoting proposal best practices.
• Design and deliver training sessions for the Marketing Team.
• Perform quality assurance/quality control reviews of proposals, resumes, and project sheets.
• Adapt to additional duties as assigned to support business needs, with flexibility for occasional overtime during evenings and weekends.

Required Qualifications

• Bachelor’s degree in Communications, Marketing, or a related field
• Previous experience reading and responding to RFPs
• A minimum of 10 years of recent experience in Marketing, Business Development, Proposals, or Graphics at an A/E/C firm
• Proficient in InDesign, Microsoft Word, PowerPoint, Excel, and Outlook
• Strong proofreading, editing, and organizational skills with a positive, “can-do” attitude

Preferred Qualifications

• Understanding of Civil Engineering or A/E industry terminology and delivery methods
• Familiarity with CRM systems
• Experience with AI platforms

Benefits & Perks

• Comprehensive Health Insurance: Medical, dental, and vision coverage
• Additional Coverage Plans: Accident, critical illness, and hospital indemnity plans with employee-to-family coverage
• Life & Disability Insurance: Employer-paid with additional voluntary options
• Retirement Savings: 401(k) plan with employer match
• PTO: Generous Paid Time Off benefits
• Wellness Programs: Access to wellness initiatives and resources
• Discount Programs: Exclusive discounts on products and services
• Company Merchandise Allowance: Company-funded allowance for our online store
• Health Savings Accounts (HSA): With employer match
• Health Reimbursement Arrangement (HRA): Employer-funded
• Flexible Spending Accounts (FSA): For dependent care expenses
• Employee Assistance Programs (EAP): Support for personal and professional challenges
• Professional Development: Training and career growth opportunities
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling life